Wednesday is my biggest fundraiser of the year. In numbers it looks like this:
10th anniversary of the luncheon
1 Grammy-award winning diva
5 of said diva’s glam squad
3 event co-chairs
3 youth speakers
1 hour program
$750,000 fundraising goal
I know I am in event crunch mode because I am event planning in my sleep. I get about 4 solid hours then am tossing and turning going over the massive guest spreadsheet. 1,177 guests makes for a big ass Excel sheet.
With event planning there are always unknowns. My job as the event manager is to have a plan for scenarios A through Z. My biggest unknown is our celebrity guest speaker. I’m imagining horrible outcomes with her – she doesn’t show, she shows late, she goes over time, she goes off topic, she says the wrong name of the non-profit. I have never actually spoken with this celebrity and only hope that her publicist passed on our talking points. Despite the outrageous (to me!) sum of money we are paying her, I have had an extremely difficult time getting answers to simple questions like- where are you staying?, when does your plane land?, who is the day of contact?, what will she be saying? I do not understand why there is resistance but then again, I am not a diva’s publicist/pr person/agent. I’m pretty sure that’s a job I would never, ever want. I am really bad at kissing ass.
My co-worker, one that I have worked with for over 4 years and who has been at every luncheon said to me the other day- “I just wanted to tell you that I’m proud of how calm you are this year.” She meant that as a compliment and I took it as such. Because despite all the details that make me harried, I feel like I am on top of the game plan. Despite suffering through raging PMS (not convenient, body of mine!), I’ve not lost my cool. I’ve said “no” probably too quickly at times but sometimes someone has to be in charge. And that someone just so happens to be me.
I won’t be around much for the next few days as all my focus and attention will be on executing a seamless, profitable event. And then I will likely collapse in a heap of exhaustion and, hopefully, accomplishment.